NOPA Template
Disclaimer: The following information is provided as a general educational resource and should not be considered legal advice or an official guide for responding to a Notice of Proposed Action (NOPA). The content may not reflect the latest policies or requirements of U.S. Customs and Border Protection (CBP) or any other federal agency. Applicants should always refer to official CBP guidelines or seek professional guidance for their specific situation. HonorFirst.com is an independent, unofficial resource and is not affiliated with the Department of Homeland Security, U.S. Customs and Border Protection, or the U.S. Border Patrol.
This template serves as a general framework to help applicants understand how to structure their response to a NOPA. Sections in black text reflect commonly used professional language, while red text highlights areas that typically require customization based on individual circumstances. It is important to carefully review all sections, replace placeholders with accurate information, and ensure that the response is personalized and professional before submission. A well-crafted response should be clear, thorough, and directly address the concerns outlined in the NOPA.
This page contains the template immediately below and a sample letter afterward.
TO: Personnel Security Division
ATTENTION: Your adjudicators name goes here; it should be on the last page of NOPA
FROM: Your Name, (Social Sec #), Border Patrol Agent (Applicant)
SUBJECT: Response to Notice of Proposed Action
DATE: Today’s date
Dear [Adjudicator’s Name],
A professional response should begin by clearly identifying the applicant, the position applied for, and the purpose of the letter. A response should be direct, structured, and fact-based.
Example Introduction:
I take full responsibility for the actions referenced in my Notice of Proposed Action (NOPA). My intention with this response is to address the concerns outlined in the notice, provide factual context where applicable, and demonstrate my growth and commitment to professionalism. I acknowledge that integrity and accountability are critical in federal law enforcement, and I appreciate the opportunity to provide clarification.
NOTE: When including letters of recommendation, ensure they directly address the concerns raised in your NOPA. For example, if tardiness at a previous job is cited, a letter from a current employer verifying your consistent punctuality and attendance would be relevant. More general character references—such as those from community or religious leaders—may not be as effective in addressing specific suitability concerns.
After completing your introduction, address each bulleted item in the NOPA individually. It is essential to maintain a professional and well-structured format, as this document will be reviewed by federal adjudicators.
Consider writing your response with the same level of professionalism expected in a formal government or legal setting. Clarity, conciseness, and factual accuracy are key. If possible, have a mentor, educator, or professional with strong writing skills review your response before submission. A well-crafted response can provide a clear representation of your qualifications and commitment to federal service.
When formatting your response, use bold text for each category heading and a professional, readable font such as Times New Roman in 14 or 16-point size. Avoid decorative fonts, as they may appear unprofessional and reduce readability.
Misconduct or Negligence in Employment
Write out the offense as it is listed on the NOPA (e.g., Failure to call in sick on [date]).
Description of Incident
Provide a clear and factual account of the incident, ensuring it is structured in chronological order. Include relevant details such as dates, locations, and circumstances. It is important to maintain a professional and accountable tone, acknowledging any missteps and demonstrating an understanding of their impact. Avoid shifting blame to external factors or individuals. Instead, focus on accepting responsibility and expressing how you have learned from the experience.
Mitigating or Extenuating Circumstances
If applicable, provide context that helps explain the circumstances surrounding the incident while maintaining honesty and transparency. This is not an opportunity to deflect responsibility, but rather to highlight any relevant factors that contributed to the situation. Explain what actions you have taken to correct past mistakes, improve decision-making, and demonstrate personal or professional growth. Supporting evidence, such as performance records or references that directly address the concern, may strengthen your response.
Mitigating/Extenuating Circumstances and Explanation
This section allows applicants to provide context for past incidents and demonstrate personal growth and corrective actions taken. A well-structured response should acknowledge past mistakes, outline specific steps taken to address concerns, and provide relevant supporting evidence.
For example, if tardiness at a previous job was cited as an issue, an effective response might acknowledge the oversight, explain any contributing circumstances, and detail changes made to improve time management. Providing documentation, such as an employer statement confirming improved attendance, may help illustrate accountability and professional development.
When addressing mitigating factors, consider aspects such as the time elapsed since the incident, age and maturity at the time, corrective actions taken, and a demonstrated pattern of responsible behavior moving forward. If financial concerns were cited, evidence of debt repayment or financial management efforts could help support the response.
Each issue listed in the Notice of Proposed Action (NOPA) should be addressed individually. If multiple concerns are raised, clearly label each one before providing the relevant details.
For example:
CRIMINAL CONDUCT
Description of Incident:
Describe the circumstances surrounding the incident, ensuring clarity and accuracy.
Mitigating/Extenuating Circumstances and Explanation:
Outline the steps taken since the event, such as maintaining a clean driving record, completing a defensive driving course, or demonstrating improved decision-making skills.
SUMMARY AND PERSONAL STATEMENT
This section provides an opportunity for applicants to leave a final impression by summarizing key points from their response. It should acknowledge the concerns raised, demonstrate accountability, and highlight personal growth.
A well-structured closing statement should:
Example Statement:
I appreciate the opportunity to address the concerns outlined in my Notice of Proposed Action (NOPA). This process has allowed me to reflect on past actions and demonstrate the steps I have taken to grow both personally and professionally. I fully acknowledge the concerns raised and take responsibility for my past decisions.
In the time since these incidents occurred, I have taken meaningful steps toward self-improvement. I have demonstrated my commitment to professionalism through (examples of corrective actions, such as additional training, consistent employment, community involvement, or other relevant improvements). I am confident that my personal growth, along with my qualifications, make me well-suited for the responsibilities of a Border Patrol Agent.
I sincerely hope to have the opportunity to serve in U.S. Customs and Border Protection. If additional clarification or documentation is needed, I am happy to provide it. Thank you for your time and consideration.
Sincerely,
Your Signature
Date
Your Name
(Social Security #)
U.S. Border Patrol Applicant
Email: [Your Email]
Tel: [Your Phone Number]
(If available, attaching a professional business card can add to the presentation of your response.)
ATTENTION: Your adjudicators name goes here; it should be on the last page of NOPA
FROM: Your Name, (Social Sec #), Border Patrol Agent (Applicant)
SUBJECT: Response to Notice of Proposed Action
DATE: Today’s date
Dear [Adjudicator’s Name],
A professional response should begin by clearly identifying the applicant, the position applied for, and the purpose of the letter. A response should be direct, structured, and fact-based.
Example Introduction:
I take full responsibility for the actions referenced in my Notice of Proposed Action (NOPA). My intention with this response is to address the concerns outlined in the notice, provide factual context where applicable, and demonstrate my growth and commitment to professionalism. I acknowledge that integrity and accountability are critical in federal law enforcement, and I appreciate the opportunity to provide clarification.
NOTE: When including letters of recommendation, ensure they directly address the concerns raised in your NOPA. For example, if tardiness at a previous job is cited, a letter from a current employer verifying your consistent punctuality and attendance would be relevant. More general character references—such as those from community or religious leaders—may not be as effective in addressing specific suitability concerns.
After completing your introduction, address each bulleted item in the NOPA individually. It is essential to maintain a professional and well-structured format, as this document will be reviewed by federal adjudicators.
Consider writing your response with the same level of professionalism expected in a formal government or legal setting. Clarity, conciseness, and factual accuracy are key. If possible, have a mentor, educator, or professional with strong writing skills review your response before submission. A well-crafted response can provide a clear representation of your qualifications and commitment to federal service.
When formatting your response, use bold text for each category heading and a professional, readable font such as Times New Roman in 14 or 16-point size. Avoid decorative fonts, as they may appear unprofessional and reduce readability.
Misconduct or Negligence in Employment
Write out the offense as it is listed on the NOPA (e.g., Failure to call in sick on [date]).
Description of Incident
Provide a clear and factual account of the incident, ensuring it is structured in chronological order. Include relevant details such as dates, locations, and circumstances. It is important to maintain a professional and accountable tone, acknowledging any missteps and demonstrating an understanding of their impact. Avoid shifting blame to external factors or individuals. Instead, focus on accepting responsibility and expressing how you have learned from the experience.
Mitigating or Extenuating Circumstances
If applicable, provide context that helps explain the circumstances surrounding the incident while maintaining honesty and transparency. This is not an opportunity to deflect responsibility, but rather to highlight any relevant factors that contributed to the situation. Explain what actions you have taken to correct past mistakes, improve decision-making, and demonstrate personal or professional growth. Supporting evidence, such as performance records or references that directly address the concern, may strengthen your response.
Mitigating/Extenuating Circumstances and Explanation
This section allows applicants to provide context for past incidents and demonstrate personal growth and corrective actions taken. A well-structured response should acknowledge past mistakes, outline specific steps taken to address concerns, and provide relevant supporting evidence.
For example, if tardiness at a previous job was cited as an issue, an effective response might acknowledge the oversight, explain any contributing circumstances, and detail changes made to improve time management. Providing documentation, such as an employer statement confirming improved attendance, may help illustrate accountability and professional development.
When addressing mitigating factors, consider aspects such as the time elapsed since the incident, age and maturity at the time, corrective actions taken, and a demonstrated pattern of responsible behavior moving forward. If financial concerns were cited, evidence of debt repayment or financial management efforts could help support the response.
Each issue listed in the Notice of Proposed Action (NOPA) should be addressed individually. If multiple concerns are raised, clearly label each one before providing the relevant details.
For example:
CRIMINAL CONDUCT
- Speeding Offense – 10/05/2002
Description of Incident:
Describe the circumstances surrounding the incident, ensuring clarity and accuracy.
Mitigating/Extenuating Circumstances and Explanation:
Outline the steps taken since the event, such as maintaining a clean driving record, completing a defensive driving course, or demonstrating improved decision-making skills.
SUMMARY AND PERSONAL STATEMENT
This section provides an opportunity for applicants to leave a final impression by summarizing key points from their response. It should acknowledge the concerns raised, demonstrate accountability, and highlight personal growth.
A well-structured closing statement should:
- Express appreciation for the opportunity to respond.
- Reinforce the applicant’s commitment to professionalism and integrity.
- Emphasize corrective actions taken and lessons learned.
- Convey enthusiasm for the role while maintaining professionalism.
Example Statement:
I appreciate the opportunity to address the concerns outlined in my Notice of Proposed Action (NOPA). This process has allowed me to reflect on past actions and demonstrate the steps I have taken to grow both personally and professionally. I fully acknowledge the concerns raised and take responsibility for my past decisions.
In the time since these incidents occurred, I have taken meaningful steps toward self-improvement. I have demonstrated my commitment to professionalism through (examples of corrective actions, such as additional training, consistent employment, community involvement, or other relevant improvements). I am confident that my personal growth, along with my qualifications, make me well-suited for the responsibilities of a Border Patrol Agent.
I sincerely hope to have the opportunity to serve in U.S. Customs and Border Protection. If additional clarification or documentation is needed, I am happy to provide it. Thank you for your time and consideration.
Sincerely,
Your Signature
Date
Your Name
(Social Security #)
U.S. Border Patrol Applicant
Email: [Your Email]
Tel: [Your Phone Number]
(If available, attaching a professional business card can add to the presentation of your response.)
SAMPLE LETTER
The following is a sample format illustrating how an applicant might structure a response to a Notice of Proposed Action (NOPA). This is provided for informational purposes only and should not be used verbatim. Every applicant’s situation is unique, and responses should be customized based on individual circumstances. For official guidance, please refer to U.S. Customs and Border Protection (CBP) policies or seek appropriate professional advice.
TO: Personnel Security Division
ATTENTION: Mr. John Adjudicator
FROM: Jane Doe, (123-45-6789), Border Patrol Agent Applicant
SUBJECT: Response to Notice of Proposed Action
DATE: April 4, 2023
Dear Mr. Adjudicator,
I am writing to address the Notice of Proposed Action (NOPA) concerning my application for the position of Border Patrol Agent. I take full responsibility for the actions outlined in the notice and appreciate the opportunity to provide clarification. My intention with this response is to directly address the concerns raised, provide any relevant context, and demonstrate my commitment to professionalism and ethical conduct.
Since the incidents referenced in the NOPA, I have taken significant steps to reflect, grow, and ensure that such circumstances do not occur again. I have gained valuable experience, adopted stronger decision-making practices, and reinforced my dedication to upholding the standards expected of a federal law enforcement officer.
Introduction
The following sections address the specific concerns raised in the NOPA. Each matter is discussed with factual context, any applicable mitigating circumstances, and an outline of the actions I have taken to ensure accountability and professionalism.
Addressing NOPA Issues
Misconduct or Negligence in Employment
Offense: Failure to call in sick on June 15, 2020
Description of Incident:
On June 15, 2020, I did not notify my employer at XYZ Company when I was unable to report to work due to illness. As a result, my absence was recorded as unexcused, creating difficulties for my team.
Mitigating/Extenuating Circumstances and Explanation:
Since this incident, I have taken proactive steps to improve my communication and reliability in the workplace. I have not had an unexcused absence in over three years, and I prioritize professional responsibility by ensuring prompt and clear communication with my employers.
Criminal Conduct
Offense: Speeding on January 20, 2019
Description of Incident:
On January 20, 2019, I was cited for exceeding the posted speed limit by 15 mph on Highway 101. I understand that this posed a potential safety risk, and I regret my actions.
Mitigating/Extenuating Circumstances and Explanation:
Following this incident, I completed a defensive driving course and have maintained a clean driving record for the past four years. I take road safety seriously and ensure full compliance with traffic regulations.
Financial Irresponsibility
Offense: Credit card debt delinquency in 2018
Description of Incident:
In 2018, I faced financial difficulties that led to delinquency on my credit card payments. This resulted in a temporary negative impact on my credit score.
Mitigating/Extenuating Circumstances and Explanation:
Since that time, I have taken steps to regain financial stability. I have fully repaid my outstanding debts, maintained an excellent payment history for the past five years, and completed financial management courses to ensure responsible financial planning moving forward.
Summary and Personal Statement
In closing, I appreciate the opportunity to respond to the concerns raised in the NOPA and to demonstrate my growth and commitment to upholding the highest professional standards. I acknowledge the importance of integrity, accountability, and sound judgment in federal service.
Over the years, I have matured, improved my decision-making, and strengthened my commitment to public service. I believe my qualifications, experience, and dedication to continuous self-improvement make me a strong candidate for this position.
I welcome the opportunity to demonstrate my readiness to serve as a U.S. Border Patrol Agent. If any additional documentation or clarification is needed, please do not hesitate to reach out. Thank you for your time and consideration.
Sincerely,
Jane Doe (123-45-6789)
U.S. Border Patrol Applicant
Email: [email protected]
Tel: (555) 555-5555
ATTENTION: Mr. John Adjudicator
FROM: Jane Doe, (123-45-6789), Border Patrol Agent Applicant
SUBJECT: Response to Notice of Proposed Action
DATE: April 4, 2023
Dear Mr. Adjudicator,
I am writing to address the Notice of Proposed Action (NOPA) concerning my application for the position of Border Patrol Agent. I take full responsibility for the actions outlined in the notice and appreciate the opportunity to provide clarification. My intention with this response is to directly address the concerns raised, provide any relevant context, and demonstrate my commitment to professionalism and ethical conduct.
Since the incidents referenced in the NOPA, I have taken significant steps to reflect, grow, and ensure that such circumstances do not occur again. I have gained valuable experience, adopted stronger decision-making practices, and reinforced my dedication to upholding the standards expected of a federal law enforcement officer.
Introduction
The following sections address the specific concerns raised in the NOPA. Each matter is discussed with factual context, any applicable mitigating circumstances, and an outline of the actions I have taken to ensure accountability and professionalism.
Addressing NOPA Issues
Misconduct or Negligence in Employment
Offense: Failure to call in sick on June 15, 2020
Description of Incident:
On June 15, 2020, I did not notify my employer at XYZ Company when I was unable to report to work due to illness. As a result, my absence was recorded as unexcused, creating difficulties for my team.
Mitigating/Extenuating Circumstances and Explanation:
Since this incident, I have taken proactive steps to improve my communication and reliability in the workplace. I have not had an unexcused absence in over three years, and I prioritize professional responsibility by ensuring prompt and clear communication with my employers.
Criminal Conduct
Offense: Speeding on January 20, 2019
Description of Incident:
On January 20, 2019, I was cited for exceeding the posted speed limit by 15 mph on Highway 101. I understand that this posed a potential safety risk, and I regret my actions.
Mitigating/Extenuating Circumstances and Explanation:
Following this incident, I completed a defensive driving course and have maintained a clean driving record for the past four years. I take road safety seriously and ensure full compliance with traffic regulations.
Financial Irresponsibility
Offense: Credit card debt delinquency in 2018
Description of Incident:
In 2018, I faced financial difficulties that led to delinquency on my credit card payments. This resulted in a temporary negative impact on my credit score.
Mitigating/Extenuating Circumstances and Explanation:
Since that time, I have taken steps to regain financial stability. I have fully repaid my outstanding debts, maintained an excellent payment history for the past five years, and completed financial management courses to ensure responsible financial planning moving forward.
Summary and Personal Statement
In closing, I appreciate the opportunity to respond to the concerns raised in the NOPA and to demonstrate my growth and commitment to upholding the highest professional standards. I acknowledge the importance of integrity, accountability, and sound judgment in federal service.
Over the years, I have matured, improved my decision-making, and strengthened my commitment to public service. I believe my qualifications, experience, and dedication to continuous self-improvement make me a strong candidate for this position.
I welcome the opportunity to demonstrate my readiness to serve as a U.S. Border Patrol Agent. If any additional documentation or clarification is needed, please do not hesitate to reach out. Thank you for your time and consideration.
Sincerely,
Jane Doe (123-45-6789)
U.S. Border Patrol Applicant
Email: [email protected]
Tel: (555) 555-5555